Photo Archives Assistant


Full Time

Job Summary

Photo Archives Assistant provides support to the Photo Archive Manager for all of the core functions of the department.

Primary Job Functions

• Assists the Photo Archive Manager in the care, management, and description of photographic collections.
• Accessions and processes new acquisitions.
• Provides access to the photograph collection through the creation and maintenance of inventories, finding aids, and catalog records in accordance with professional standards (AACR2/RDA, MARC, MODS, Dublin Core, EAD), using the institution’s Digital Asset Management System (DAMS).
• Researches provenance and conducts historical reviews of photographs in the collection.
• Houses collections in appropriate enclosures. Assists in the maintenance of the stacks and other storage areas.
• Digitizes photographic collections in accordance with established standards.
• Contributes to the institution’s outreach efforts by providing images and content for exhibits, online and printed publications, the website, and social media sites.
• Responds to image research and reproduction requests assigned by the Coordinator of Rights & Reproductions.
• Other related duties as assigned.

Secondary Job Functions

• Assists with exhibitions curated by the Photo Archive Manager.
• Serves as event staff at Hall of Fame’s Induction and Classic weekends, and other events as needed.
• Other duties as assigned.

Job Qualifications


Bachelor’s degree in humanities, arts or social sciences. Master’s in public history or library/information science, with a concentration in archives, preferred.


1-3 years’ experience in working with photographic collections in a museum, archive or library.


Knowledge of basic photographic collections management practices. Ability to work with collections databases, cataloging software, and Photoshop. Familiarity with professional metadata standards (AACR2/RDA, MARC, MODS, Dublin Core, EAD). Knowledge of and passion for baseball and baseball history preferred.

Physical Demands

Requires excellent eyesight with or without corrective lens. Must be able to lift 50 lbs. Some bending and lifting.

Typical Equipment Used

Computers, scanners, photograph printers, and other typical office equipment.